• Study the comparisons from Early purchases (It can be either item wise comparison or supplier wise comparison
• Accepting tenders or quotations
• Selecting the supplier
• Submitting formal request for goods and services to the suppliers
• Getting the approval from buyer
• Processing the purchase order
• Fulfilling the order
• Delivery
• Receipt
• Payment
• Shipping
• Purchase Returns

1. Improved Supplier Management.
2. Cost Reductions and Procurement Savings.
3. Improved Documentation.
4. Increased Speed.

Various MRP reports

• Purchase order details
• Arrival Register
• Stock reports
• Supplier payment status
• Pending tenders
• Pending purchase order report
• Imports details
• Daily Arrival report
• Material in transit report
• Warehouse wise stock report
• Insurance details
• Rejected material report

Analysis

• Supplier assessment
• ABC analysis
• FSL analysis(Fast moving Slow moving and dead stock )
• Item Traceabiltiy
• Supplier wise price analysis
• Yearly purchase comparisons
• Material budgeting (Compared with last year purchases)
• Import analysis(country wise , Item wise)

PRODUCTION a.WORK INITIATION The Work Initiating Authority uses this module to

• Create Work Orders – for creating a new work order and attaching a drawing.
• View Work Status – for viewing the current status of a Work Order
• Modify Priority – for changing the priority of a work

b.PLANNING This is one of the three key modules in the system. It is sub divided into functions like

• Pre-Planning – for Production History, Raw Material Lookup and Costing
• Routing – for creating Job Cards for a Work Order
• Scheduling – for creating Sequence for the Job Cards
• Dispatching – for sending the component to Production or for Inspection
• Control – for generating Work Order Register and Work-In-Process Register

c.PRODUCTION This is the second of the three key modules in the system. It is sub divided into

• Update Job Card – for updating the job status, machine details etc.
• Allot Employee – for linking a machine to an employee for each shift
• Machine Utilization Card – for printing the machine utilization cards
• Tool Register – for managing the Procurement, Issue and Return of both Permanent Items as well as Consumable Items

d. INSPECTION This is the final of the three key modules in the system. It handles the acceptance or rejection of a job. A Job Card is selected based on the Job Card Number and the result of inspection is updated.

SALES

• Sell products and provide services faster and more economically
• Make more accurate order commitments to customers
• Increase efficiencies and lower sales & order processing costs
• Increase revenue growth and strengthen customer relationships
• collaborative business processes with customers

HUMAN RESOURCE MANAGEMENT

The human Resource module is comprehensive in the sense that it has all requirements of HRMS system. All employee centric details like leave attendance, on duty, training tours, assignments etc., for part of this module. Some of them like Tours, Training, Meetings etc., form part of more elaborate module explained separately.

• Employee Data Bank
• Leave Applications
• Leave Approval
• Attendance
• Swipe systems
• Department wise details
• Training
• Assignments

Some other features

• Employee Details
• Leave Report
• Attendance Report
• On duty details
• Training Details
• Assignment Details
• Salary Details
• Blood bank

Details from this module will be used in the Payroll module to generate the salary.

PAYROLL Details like Attendance, Employee details etc., will be drawn from the Human Resource module to generate the salary.

• Employee Details
• Attendance
• Loans
• Life Insurance
• Variable deductions
• Fixed earnings
• Variable earnings
• Fixed deductions
• Income tax

Some Reports

• Pay Slip
• Department wise summary
• PF statement
• Monthly Returns
• PF yearly returns
• Income tax statements
• Other statutory reports
• Bank statements
• Loan statements
• Insurance statements

FINANCE

The Accounts department uses the financial accounting module to monitor the details of the daily transactions and to maintain the books of accounts. This module has the facility to capture the different type of vouchers viz. Cash, Bank, Journal, Purchase and Sales. The system generates the voucher after it is keyed-in. It can also print details of payment cheques if required. It maintains the following primary books, Cash Book , Bank Book, Journal Register, Sales Registers and Purchase registers. The system also generates the Subsidiary Ledgers, General Ledgers, Trial Balance and Profit and Loss/Balance Sheet statements. There is also provision for maintaining the books of different sister companies using the same system. This module can help the accounts department to prepare annual budgets and print a Budget utilization report. There is provision for printing the Receipts and Payments register for a user-defined set of accounts.

Reports

• Debtors ledger
• Creditors ledger
• Cash book
• Bank book
• Cancelled voucher report
• Journal voucher report
• Balance sheet
• Profit and loss account
• Trial Balance

ASSET MANAGEMENT

• Asset Register
• Certification of Assets
• Certificate Due Details
• Asset Write Off Details
• Asset Sales

MAINTENANCE

Maintenance software have nowadays become a important part of any computerization. This is an area where there are a lot of un-monitored direct and in-direct expenses. This module is designed to address this as well as give Maintenance staff better control and monitoring capability. Preventive and Breakdown Maintenance details are fed in and analyzed. Various parameters are fed into the system and monitoring may be done, like water consumption, civil works monitoring, effluent treatment etc.